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trackmyroom

Free tool

Free hotel receipt and folio maker

For hotels, resorts, homestays and guesthouses. Enter the stay dates and the room rate; the nights, service charge and VAT are worked out at once. No sign-up.

A hotel receipt and hotel folio in a few minutes

Many places still write receipts by hand or use a receipt book from the stationery shop, and when a guest asks for an English receipt or a folio to claim from their company, it all has to be typed again. This page makes the folio and the receipt from the same details, Thai and English on one page, free for hotels, resorts, homestays, guesthouses and holiday houses.

If the place is VAT-registered, the receipt comes out as a receipt/tax invoice, with service charge and 7% VAT worked out whether your prices include VAT or it is added on top (++). If it is not registered, it is a plain receipt with no VAT on it.

How to use it

A hotel receipt in 4 steps

  1. 1

    Enter the hotel name and address and say whether it is VAT-registered. If it is, add the tax ID and head office or branch.

  2. 2

    Enter the guest's name, check-in and check-out dates and the room rate per night; the nights are counted for you. Add meals, minibar, laundry or anything else with its date.

  3. 3

    Add a discount and service charge and say whether your prices include VAT. The folio shows every night and every charge, what is still owed and a PromptPay QR code.

  4. 4

    Once paid, switch to the receipt, add its number and how the guest paid, then print, save as PDF, send the image on LINE or copy it as text.

What the documents cover

  • The folio: the room night by night with dates, charges during the stay, what has been paid and the balance.
  • A receipt, or a receipt/tax invoice when VAT-registered, as one document, the way most hotels issue it.
  • The hotel's and the payer's names, addresses and tax IDs, with head office or branch.
  • Service charge and 7% VAT, whether your prices include VAT or it is added on top.
  • The amount in words in Thai and English, and a signature line for whoever receives the money, which can be signed on the screen.
  • Nothing you type is sent to a server or saved. Sign up to Track My Room and it remembers every room.

Questions

Questions about hotel receipts

It is completely free, needs no account, and you can make as many as you like.

A folio is the guest's statement of charges: the room night by night with dates, meals or anything else during the stay, what has been paid and the balance. A receipt is the proof that the money was received. A guest who claims the stay back usually needs both.

Yes. Say it is not VAT-registered: the document is a plain receipt, with no VAT and no tax ID needed.

When you say the hotel is VAT-registered, the tool asks for the items Revenue Code section 86/4 lists before it lets you print: the words tax invoice, the issuer's name, address and tax ID, the buyer's name and address, a document number, the items with quantity and value, VAT shown separately, and the date. We do not certify it: the issuer is responsible, the numbers must run in order and you type them yourself, and your accountant should check it before you use it.

Yes. Enter the company or organisation in the company field, then on the receipt add the payer's address, tax ID and head office or branch. The receipt is issued to that company and still names the guest.

Service charge is taken on the price after any discount, then 7% VAT on the price plus service charge. If the prices you enter already include VAT, the VAT is taken out of the total for you. Service charge is off to start with; turn it on and set the rate yourself.

A ++ price does not yet include service charge and VAT; both are added on top. A 1,000++ room with 10% service charge and 7% VAT comes to 1,177 baht. In this tool, choose VAT added on top and set a 10% service charge.

The receipt carries what claim receipts usually need: the payee's name and address, the date, what it is for, the amount in figures and in words, and the payee's signature, and the folio shows the dates, the rate per night and the guest's name. Each organisation sets its own rules, so the guest should ask their finance officer.

Yes. Once you switch to the receipt, whoever receives the money taps Sign and signs with a finger on the screen; when the hotel is VAT-registered there is a line for an authorized signature too. The signatures go on the receipt, ready to print, save as PDF or send to the guest on LINE. They are not kept: they are gone when you close the page.

The documents show Thai and English side by side, like most Thai hotel receipts. A tax invoice has to be in Thai, so there is no English-only version.

This tool does one stay at a time. For many rooms, Track My Room handles nightly stays and monthly rentals, numbers your invoices and receipts, and sends them to your guests on LINE. The first month is free.

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